Power BI Monday.com Query - Power Query M

monday.m

// Queries Monday.com items from a specific board. Limits to 500 items.
// Tested in API version 2024-01
// Created by Guilherme Chaguri
// Replace the API Key and Board ID for it to work
// In Power BI: "Get Data" -> "Blank Query" -> Right click the "Query" in the left panel and open the "Advanced Editor" -> Paste this code

let
	Key = "YOUR MONDAY API KEY",
	Board = "YOUR MONDAY BOARD ID NUMBER",
	Source = Web.Contents(
	"https://api.monday.com/v2",
	[
		Headers=[
			#"Method"="POST",
			#"Content-Type"="application/json",
			#"Authorization"="Bearer " & Key,
			#"API-Version"="2024-01"
		],
		Content=Text.ToBinary("{""query"": ""query { boards(ids: " & Board & ") { items_page(limit: 500) { items { name, updated_at, group { title }, columns: column_values { column { title }, text, ...on DependencyValue { display_value }, ...on MirrorValue { display_value }, ...on BoardRelationValue { display_value } } } } } }""}")
	]
	),
	Data = Table.FromList(Json.Document(Source)[data][boards]{0}[items_page][items], Record.FieldValues, {"Title", "UpdatedAt", "Group", "Columns"}),
	#"Monday" = Table.FromRecords(Table.TransformRows(Data, each 
		List.Accumulate([Columns], [
			Title = [Title],
			UpdateDate = [UpdatedAt],
			Group = [Group][title]
		], (state, current) => Record.AddField(
			state, current[column][title],
			if Record.HasFields(current, "display_value") then current[display_value] ?? current[text] else current[text])
		)
	))
in
	#"Monday"

Hi @Guichaguri I don't identify in the API documentation if is possible to get information from the .csv file attached in an update comment of one subitem to power query.

Would you mind advising about this?

will the upcoming Monday API changes have any effect on this script?

@KIRKBI-IT @bugi666 Yes, I have just updated it to the API version 2024-01.

@Guichaguri I believe you have to use cursor pagination on the new API Version. Otherwise it won't return all of the data

@che0912crw it is possible, just too specific. You would have to add way more API queries in order to achieve this.

@Kaique-Yuto yes, as it used to only fetch a handful of items, it won't fetch more than 500 items now. In order to achieve pagination, you either have to use another solution or greatly improve the script. Contributions are welcome :)

will the upcoming Monday API changes have any effect on this script?

@KIRKBI-IT @bugi666 Yes, I have just updated it to the API version 2024-01.

Thanks a lot! I appreciate it

@che0912crw it is possible, just too specific. You would have to add way more API queries in order to achieve this.

@Kaique-Yuto yes, as it used to only fetch a handful of items, it won't fetch more than 500 items now. In order to achieve pagination, you either have to use another solution or greatly improve the script. Contributions are welcome :)

Howard Bouk has a solution within PBI here. Hope it help's you guys

Howard Bouk has a solution within PBI here. Hope it help's you guys

@Kaique-Yuto Awesome! thanks for sharing!
Unfortunately, that script is not dynamic, you still have to predict how many pages you may have in order to repeat the code for each one of them. I think building a solution that automatically loops for each and every page until there's nothing left is possible

Howard Bouk has a solution within PBI here. Hope it help's you guys

@Kaique-Yuto Awesome! thanks for sharing! Unfortunately, that script is not dynamic, you still have to predict how many pages you may have in order to repeat the code for each one of them. I think building a solution that automatically loops for each and every page until there's nothing left is possible

How can you automatically loop for each every page?

There is no way to automatically do this, unless you know R or python as there maybe a solution using that. I have seen something in Power Bi for looping but am pretty sure its using parameters and stating the page numbers that you need.

This is what I have done, I create a parameter and just add 50 pages for it look up and that's it but if ever did it hit that amount the API would not even allow it and it code would not work. so I don't see any reason to have a loop because you would just hit barrier of the data you can bring into power bi from Monday.com.

I modify code to add Recursive Function and used it in my work.
I feel free to share my modified code with all of you for free.

Get Monday Data API-2024-01 v1.0.pbix

worked perfectly <3

Hi, has anyone figured out how to extract more than 500 items?

@Guichaguri- great M code.
How can I edit the code, to pre-exclude an unwanted column?
(the code does not run as an error keeps showing regading this unwanted column)

How can this code be updated to account for expiring cursors? I've been using this for about a month but now am getting the following error, and I can't figure out how to fix it: error_message=CursorExpiredError: The cursor provided for pagination has expired. Please refresh your query and obtain a new cursor to continue fetching items

Hello @Guichaguri I'd like to know what the source of this error is? I tried this with a test board and it works but when I incorporated the actual board, I get this error.

@rhiannec It is because you do not have access to that board.

Anyone having same issue with credentials? Suggestions on the settings?

@user1010101010101 yes me too! Would love to know how to get around this.

@stevenromanous @user1010101010101 Try using https://api/monday.com/v2 instead. It should show in the dropdown.

@Thehammer53 nice works now, thanks a million!

@Thehammer53

Thanks, but I had te regenerate the API token! Thanks for your reply anyway!

Does anyone else have the issue of some columns not getting pulling through? Apparently formula columns do not work with the API...

@stevenromanous monday.com’s API documentation says that formula Columns are not supported with their API. Monday’s formulas suck anyways. Just create calculated columns

@Thehammer53 but the formulated columns in this one Monday board I have connected to Power BI, is picking up data from other Monday.com boards. Do u foresee a workaround here?

@stevenromanous mirroring the columns might work but you could just create multiple tables in your power BI and create relations between them and then use a calculated column

The thing with creating multiple tables is Power BI is that, I would need to constantly go in there and create new tables for new Monday.com projects. Not sustainable

I will try mirroring columns to see if that works, thanks for your guidance!

This really works, but, how can I use the code to extract subitens?

How can I extract more than 500 items and extract the subitems too??

Hi, is anyone having the same problem with credentials? Do you have any suggestions to solve the problem?

Hello everybody,
I use this queries to extract all my items and subitems data.
Now I want to extract all board activity log data.
I know that we must query the board for "activity_logs" instead of "items". Does anyone already made it and set up the function for this?
Thanks in advance.
KR.

Thank you for sharing this code - works like a charm! :D