This Google Apps Script code will automatically close a Google Form when it reaches a maximum number of responses. It will also send an email notification to the form owner when the limit is reached.

limit-google-form-responses.js

/**
 * Google Apps Script code to close a Google Form when it reaches a maximum number of responses.
 * Author: Jakub Andrýsek
 * Website: https://kubaandrysek.cz
 * Email: [email protected]
 * GitHub: https://github.com/JakubAndrysek
 * License: MIT
 * File: https://gist.github.com/JakubAndrysek/fbcdf78f7bc91d905d22350e7cbcdb31
 */

// Number of maximum responses you want to allow before closing the form
const maxResponses = 42;
const ownerEmail = "[email protected]"; // Email address for notifications
const full = " (full)"

// Triggered automatically when a form response is submitted.
function onFormSubmit(e) {
  // Get the Google Form object
  var form = FormApp.getActiveForm();
  var formId = form.getId();

  // Get the actual number of responses the form has received so far
  var numResponses = form.getResponses().length;
  Logger.log(`${numResponses}/${maxResponses}`)

  // Check if the limit has been reached
  if (numResponses >= maxResponses) {
    Logger.log("This form has reached the maximum number of responses. Sorry, you can't sign up anymore.")
    // Display a message on the form
    form.setCustomClosedFormMessage('This form has reached the maximum number of responses. Sorry, you can\'t sign up anymore.');

    // Append "(obsazeno)" to the title if it's not already there
    if (!form.getTitle().endsWith(full)) {
      form.setTitle(form.getTitle() + full);
    }

    // Also rename the file on Google Drive if needed
    var file = DriveApp.getFileById(formId);
    if (!file.getName().endsWith(full)) {
      file.setName(form.getTitle());
    }

    Logger.log("Rename to: " + form.getTitle());

    // Close the form to prevent more responses
    form.setAcceptingResponses(false);

    // Send an email notification to the form owner
    sendEmailToOwner(form);
    Logger.log("Email sent to the form owner.");
  }
}

// Sends an email to the form owner when the maximum limit is reached
function sendEmailToOwner(form) {
  const title = DriveApp.getFileById(form.getId()).getName();
  var subject = `Form "${title}" has reached the maximum number of responses`;
  var body = `Your Google Form "${title}" has reached the maximum number of responses (${maxResponses}). Further sign-ups are not allowed.`;

  // Send the email
  GmailApp.sendEmail(ownerEmail, subject, body);
}

limit-google-form-responses.md

Google Form limit responses - Apps Script

This Google Apps Script code will automatically close a Google Form when it reaches a maximum number of responses. It will also send an email notification to the form owner when the limit is reached.

How to use

1. Open your Google Form.
2. Click on the three dots in the upper right corner.
3. Click on "Script editor".
4. Copy and paste the code from the code.gs file into the script editor.
5. Save the script.
6. Set the maxResponses variable to the number of responses you want to allow before closing the form.
7. Set the ownerEmail variable to the email address where you want to receive notifications.
8. Save the script again.
9. Set up a trigger for the onFormSubmit function to run when a form response is submitted.
10. Test the form by submitting responses until the limit is reached.
11. Have great success! (you have successfully limited the number of responses on your Google Form wihthou any additional paid service :-).

Related links (found during publishing Gist)

• https://form-publisher.com/blog/limit-responses-in-google-forms-using-google-apps-script/