Privacy Policy - Fred: meeting notes

gistfile1.txt

# Privacy Policy — Fred: meeting notes without the bot (Chrome extension)

Last updated: 2026-07-29

## What this extension is

Fred is a meeting-recording extension used by a single team with its own
self-hosted Fred server. It records meetings you are in (with the recording
indicator visible) and uploads the audio to **your team's own server** so it
can produce transcripts and meeting notes. It does not work without such a
server, and the extension's developer operates no server and receives no
data.

## What data it handles

- **Audio**: the meeting tab's audio and, if you grant the microphone
  permission, your own voice. Recording happens only after you explicitly
  start it and is always indicated on the extension icon (REC).
- **Meeting page content**: the names shown on the meeting page's participant
  tiles and who is currently speaking, captured while you record so the notes
  can attribute sentences to speakers. No other page content is read.
- **Configuration**: the server URL and your personal access token, stored
  locally in your browser (`chrome.storage.local`), never synced to Google.

## Where data goes

All recorded audio and speaker events are sent **exclusively to the server
URL you configured** — a server operated by your own team, typically
reachable only inside your organization's network or VPN. Nothing is sent to
the extension developer, Google, or any third party. There is no analytics,
no telemetry, no advertising, and no sale of data of any kind.

What happens to the audio after upload is governed by your team's server:
in the standard Fred deployment, audio is processed locally on that machine
(transcription, speaker naming, summaries) and old recordings are deleted
automatically after a retention period; consult your team's administrator.

## Data retention in the browser

Audio is streamed to your server in small chunks during the recording and is
not kept in the browser afterwards. The stored configuration (server URL,
token) persists until you remove it in the extension's Options or uninstall
the extension.

## Your choices

- The microphone permission is optional and granted only on the Options page;
  without it, only the meeting tab's audio (the other participants) is
  recorded.
- You choose when a recording starts and stops; there is no automatic or
  hidden recording.
- Removing the extension removes all locally stored configuration.
- Your access can be revoked centrally by your team's administrator, which
  immediately disables uploads from your token.

## Contact

This extension is operated privately by the team that runs the corresponding
Fred server. For any privacy question or request, contact your team's Fred
administrator.