Here's a comprehensive analysis of all ideas from Workyard's feedback board (171 posts total) that could be valuable additions to VEA Timeclock SaaS, organized by theme and prioritized by community demand: 🕐 Time Entry & Timecard Improvements
- Simplified Time Entry UX (14 votes) Break/Finish time dates should auto-default to the same date as Start Time. Toggle between break duration and "Clock In from Break" time. Streamlines daily timecard entry significantly.
- Easier Timecard Editing (15 votes) Allow editing both Start and Finish time simultaneously without having to choose between editing one or the other. Current multi-step workflows are too slow.
- Timecard Sign-Off Re-Prompt After Edits (1 vote, high compliance value) If a timecard is edited after an employee signs off, automatically re-trigger the sign-off request. Critical for wage & hour legal compliance.
- Clock In/Out Time Auto-Logic (7 votes) When manually entering timecards, subsequent time fields should carry forward logically (e.g., if 11:00 AM was entered, the next field starts from 11 AM, not reset to 6 AM). Removing the requirement for a "reason" when admins make simple corrections.
- Overnight Shift Reporting (1 vote) Hours spanning midnight should be split and attributed to the correct calendar days (e.g., 10 PM–6 AM = 2 hrs on Day 1, 6 hrs on Day 2) for accurate overtime and reporting.
- Combine Same-Day Timecards (6 votes) If an employee clocks out and back in on the same day without a project change, allow the system to merge those entries into one timecard to reduce confusion.
- Web Browser Clock-In Interface (3 votes) Desk-based workers need the ability to clock in/out directly from a browser rather than a mobile phone only.
- Time Entry by Duration (Not Just Start/Stop) (4 votes) Allow salaried or project-based employees to simply allocate hours (e.g., "4 hours on Project A, 3 hours on Project B") without requiring specific start/stop times.
- Lock Timecards After Pay Period Ends (1 vote) Prevent employees from editing or adding timecards after the pay period closes — with a configurable grace window (e.g., Sunday after week end).
- Auto Clock-Out Timer (Configurable) (8 votes) Custom auto-logout timer shorter than 24 hours. For sites where workers rarely exceed 10–12 hours, auto-clock-out keeps things hands-free.
- Restrict Timecard Deletion (1 vote) Limit timecard deletion to Admins only since deleted timecards cannot be recovered. 🏖️ PTO, Time Off & Leave Management
- PTO Balance Visibility for Employees (9 votes) Employees should be able to see their available PTO balance directly in the app without going through an admin.
- PTO Tracking (Used vs. Available) (16 votes — highest overall) Full PTO tracking dashboard showing each employee's used vs. remaining time, visible to both employee and approver.
- Time Off Accruals (11 votes) Automatic accrual tracking per employee so that time off requests can be blocked or flagged when the balance is insufficient.
- Vacation & Holiday Hours Setup (3 votes) Allow admins to pre-configure paid holiday calendars and individual vacation banks so employees can select from those pools when logging time off.
- Time Off Shown in Time Cards (2 votes) Time-off blocks should appear on the Time Card view (not just the Schedule view) to give managers complete picture when reviewing hours.
- Sick Day & Vacation Day Payroll Integration (4 votes) Add a dedicated area to log sick/vacation days so they flow correctly into payroll exports. ✅ Approvals & Compliance
- Multi-Level Approval Workflow (6 votes) Layered timecard approval (e.g., first manager approves, then HR finalizes). Currently if either party approves, the card is fully marked approved, creating gaps.
- Overtime Pre-Approval (8 votes) When an employee approaches overtime, send them an in-app notification requiring manager approval before continuing to work.
- Weekly Hours "At-a-Glance" Dashboard (6 votes) Show who is approaching the 40-hour weekly threshold so managers can proactively manage labor costs and unauthorized OT.
- California Break Compliance Rules (1 vote) Prevent employees from clocking back in less than 30 minutes after a meal break (a CA labor law requirement). Warn the employee and block early re-clock-in.
- Disable Manager Self-Approval (3 votes) Prevent managers from assigning themselves as their own timecard approver — a controls/audit risk.
- Restrict Manual Timecard Addition by Managers (4 votes) Give Admins the ability to disable managers from adding manual timecards; only Admins should have that power. 📋 Reporting & Exports
- Scheduled Email Reports (14 votes) Automatically deliver configured reports to selected email addresses on a schedule (daily, weekly, pay-period).
- Export Reports by Team/Group (8 votes) When exporting, allow selection by Team Group (e.g., Drivers vs. Field Workers vs. Office) instead of individually selecting each employee.
- Customizable Report Builder (3 votes) Allow admins to build saved, custom reports that omit unneeded columns and combine data across report types (e.g., daily + weekly totals on one sheet).
- Saved/Favorite Reports (2 votes) Save report configurations so users don't have to re-apply filters every time they need the same report.
- Pay Rate Display in Time Reports (8 votes) Add an option to include total payable amounts on time card detail/summary reports.
- Group/Filter Time Summary by Active Filters (1 vote) When filters are applied in Time Cards view, the summary totals should reflect only the filtered data — not the entire dataset.
- Filter Time Cards by Team Group (4 votes) Add "Team Groups" as a filter option in the Time Cards view for payroll segmentation.
- Show Note Author in Reports (5 votes) When printing or viewing the Notes report, display who wrote each note (employee vs. supervisor). This is already visible in-app but missing from exports. 🔔 Notifications & Alerts
- Mobile Push Notifications (5 votes) Task assignments and time-off requests should trigger push notifications (not just emails) to mobile devices.
- Configurable Multi-Admin Time-Off Notifications (12 votes) Allow multiple admins/managers to receive email alerts when a time-off request is submitted.
- Schedule Acknowledgement / Read Receipts (2 votes) Show whether an employee has viewed a schedule update or task note — reducing the need for phone follow-up.
- Reminder to Clock Out (7 votes) Automated in-app or text message reminder to employees who are approaching end of shift and haven't clocked out.
- Stationary Alert for Managers (3 votes) Alert managers when an employee's GPS has been stationary for more than X minutes while clocked in. 👷 Employee & Crew Management
- Employee Certifications & Training Tracking (6 votes) Track certifications (CDL, OSHA, First Aid, etc.) per employee with expiry dates and configurable advance warnings.
- Emergency Contact Information on Profiles (3 votes) Add emergency contact name, phone, and email to each employee's profile.
- Profile Photos for Employees (part of 3-vote bundle) Allow profile pictures on team member profiles for identification.
- Cross-Crew Employee Borrowing (1 vote) Let crew managers assign timecards to employees from other crews without permanently transferring them, preventing missed punches.
- Auto-Archive Inactive Employees (3 votes) Automatically archive employee accounts after a defined period of inactivity to keep the roster clean without manual oversight.
- Hide Salary Data from Non-Admin Roles (6 votes) Salary/pay rate data should be hidden from employees who have limited admin access — on a per-user basis.
- Bulk User Deactivation (5 votes) Deactivate multiple employees at once (e.g., during layoffs or plant shutdowns) instead of one at a time. 💰 Payroll & Pay Rules
- Per Diem Selection at Clock-In (9 votes) Allow employees to select Meal Per Diem or Full Per Diem when clocking in. Admin sets per-employee per-diem rates in the profile.
- Mileage Entry on Timecards (Without GPS Tracking) (1 vote) When GPS tracking isn't used, managers and employees still need a field to manually log mileage for payroll/reimbursement.
- Paid vs. Unpaid Break Configuration (3 votes) Allow admins to configure certain breaks (e.g., coffee breaks) as paid and others (lunches) as unpaid — distinct from just "break" and "meal break."
- Workers' Comp Code Per Task/Time Entry (2 votes) Assign different WC codes to different types of work performed, potentially auto-suggested from form answers, to optimize insurance billing.
- Additional Payroll Item Types (2 votes) Beyond Regular, OT, and Double Time, support custom payroll items (e.g., Shift Differential, Supervision, Prevailing Wage categories).
- Prevailing Wage / Time Off Policy Export Control (2 votes) Choose which time-off policies (paid vs. unpaid) export to payroll systems like Sage 100, avoiding manual cleanup post-export.
- Break Rounding to Quarter Hour (3 votes) Round break durations to the nearest quarter hour, especially useful for compliance and simplifying payroll. 📍 GPS, Geofencing & Location
- GPS Breadcrumbs Within Geofence (6 votes) Show exact movement paths inside a geofence, not just entry/exit events — valuable for large job sites.
- Geofence Management Dashboard (4 votes) A dedicated page to view, manage, combine, and edit all active geofences in one place instead of navigating project-by-project.
- Conditional Auto Clock-In (Scheduled/Assigned Only) (2 votes) Auto clock-in should only trigger if the employee is scheduled for a task at that location — preventing erroneous clock-ins when someone happens to be near a job site personally.
- Travel Direction Arrows on GPS Map (9 votes) Add directional arrows to GPS travel lines so it's clear which direction employees were traveling, especially when paths overlap.
- Route Color Differentiation for Mileage Segments (3 votes) When clicking on a mileage segment, highlight the corresponding route in a distinct color (not green, which blends with all other lines). 📅 Scheduling
- Schedule Visibility for Entire Team/Office (2 votes) Allow non-manager staff to view the full schedule without being assigned to each task (view-only access).
- Batch Schedule Notifications ("Submit" Button) (6 votes) Hold schedule notifications and send them all at once when the admin clicks "Submit," instead of notifying crew after every individual change throughout the day.
- Task Creation/Editing Restricted to Managers (7 votes) Prevent workers from accidentally creating or editing tasks — configurable role-based permissions for task management.
- Bulk Delete Recurring Tasks (2 votes) When a repeating task has an error, allow bulk deletion of all instances at once rather than one-by-one.
- Task Completion Percentage (2 votes) Add a "% complete" slider to tasks so managers can track progress beyond a binary done/not done. 🔗 Integrations
- Zapier Integration (2 votes) Enable Zapier connectivity to connect Workyard/VEA Timeclock data with hundreds of other business platforms.
- Google Maps as Default (8 votes) Use Google Maps for directions instead of Apple Maps — critical for cross-platform reliability (Apple Maps often fails to load navigation on Android).
- Samsara GPS Integration (4 votes) Sync clock-in/out data with Samsara vehicle tracking so workers don't have to use multiple apps. 🎨 UI/UX & Accessibility
- Dark Mode (12 + 5 = 17 votes — most upvoted UI request) A dark mode for both the web interface and mobile app.
- Admin Mobile App (5 votes) A dedicated admin-focused mobile app (or enhanced admin features in the mobile app) so admins aren't forced to use a desktop.
- Private Admin Notes on Timecards (4 votes) Ability for admins to add internal payroll notes to timecards that are not visible to the employee.
- White-Label / Custom Branding (7 votes) Allow businesses to apply their own logo and colors to the app so field workers see company branding rather than the platform brand.
- Show Total Daily Hours on Mobile Home Screen (1 vote) Display total daily hours directly on the timecard tile in the mobile app without requiring a drill-down. 📦 Data & Admin Tools
- Bulk Import Tasks via Spreadsheet (5 votes) Upload a spreadsheet or connect a CRM/calendar to bulk-create tasks, instead of entering one at a time.
- Bulk Delete/Archive Cost Codes (1–3 votes) Mass management of cost codes — archive, reassign, or delete in bulk rather than individually.
- Employee Number on Profiles & Reports (5 votes) Add an employee ID/number field to profiles so records can be cross-referenced with external payroll systems.
- Copy Time Rule Groups (1 vote) Duplicate an existing time rule group as a template when creating a new one, reducing configuration errors. 🔐 Permissions & Privacy
- Role-Based Dashboard Filtering (2 votes) Filter the dashboard by team/department for department-level cost visibility.
- Prevent Cross-Team Visibility Between Managers (5 votes) Ensure Manager A cannot see live location, timecards, or details of Manager B's crew — critical for multi-department privacy.
- Project-Restricted Clock-In (3 votes) Limit which employees can clock into a specific project so only assigned workers can punch in. Summary of Top Priorities by Vote Count FeatureVotesPTO Tracking (used vs. available)16Dark Mode (combined)17Easier Timecard Editing15Time Entry Simplification (date defaults)14Scheduled Email Reports14Time Off Accruals11PTO Balance for Employees9Per Diem at Clock-In9GPS Direction Arrows9Overtime Pre-Approval8Export by Group8Pay Rates in Reports8Google Maps Default8Custom Auto-Logout Timer8These represent the clearest opportunities to add high-demand, validated features to VEA Timeclock SaaS — drawn directly from real field worker and manager pain points expressed in the Workyard community.
Items Workyard is actively building or exploring — highly relevant inspiration for VEA Timeclock SaaS
R1. AI Timecard Review Assistant (Seeking Feedback – 6 votes) AI analyzes timecards and suggests corrections based on historical patterns. Approvers can accept/reject suggestions in bulk. Reduces manual review time and improves payroll accuracy before export.
R2. Automatic Timecard Data in Smart Forms (Building Now – 6 votes) Timecard hours auto-populate into daily reports, work orders, and other form templates. Eliminates manual re-entry and ensures form data matches actual logged hours.
R3. Automatic Weather Data in Smart Forms (Seeking Feedback – 4 votes) Auto-fills weather conditions (temperature, rain, wind, cloud cover) into forms based on jobsite location and date/time. Useful for daily reports, safety inspections, and compliance tracking.
R4. Scheduled Form Triggers (Seeking Feedback – 5 votes) Automatically surface forms on a defined schedule (daily, weekly, custom cadence). Removes the need for manual reminders for recurring paperwork like daily reports or weekly safety checks.
R5. Geofence-Based Form Triggers (Seeking Feedback – 4 votes) Forms automatically appear when a worker enters or exits a geofenced job site. Ensures safety checklists, compliance forms, or sign-in sheets are never missed at specific locations.
R6. 1-Click Professional PDF Generator (Seeking Feedback – 7 votes) Export any form submission into a branded, consistently structured PDF with company logo, colors, and configurable sections. Replaces manual screenshot stitching with audit-ready documentation.
R7. Work Order Management (In Discovery – 7 votes) Custom work order templates, crew notifications of new assignments, time tracking tied to work orders, and field completion capture. Streamlines dispatch-to-completion workflows.
R8. Tracking Actuals vs. Budgets (In Discovery – 5 votes) Compare budgeted vs. actual labor hours per project. Includes material cost tracking and equipment cost tracking for full project profitability visibility.
R9. Cost Code Group Restrictions (Building Now – 5 votes) Group cost codes and assign groups to specific workers. Workers only see their relevant codes at clock-in, reducing selection errors and improving job costing accuracy.
R10. Invoicing & Payments (In Discovery – 5 votes) Leverage accurate billable labor hours tracked in the system to generate customer invoices. Closes the loop between time tracking and getting paid.
R11. Construction Payroll for ADP Workforce Now (Building Now – 1 vote) Sync timesheets and cost codes with ADP's construction-focused payroll system. Supports job costing, multi-site crews, union/prevailing-wage, and certified payroll requirements.
R12. Import Projects from Zoho CRM (Building Now – 1 vote) Pull customers and locations from Zoho CRM directly as projects in the timeclock system. Supports real-time sync when new Zoho projects are created.
R13. Export Expense Transactions to NetSuite (Backlog – 1 vote) Export transactions (date, merchant, amount, cardholder, project/cost code + receipts) to NetSuite for audit-ready reconciliation and month-end close.
R14. Export Expense Transactions to Sage 100 Contractor (Backlog – 1 vote) Export job-costed expense data with receipts to Sage 100 Contractor, keeping project-level expense data aligned across systems.
R15. Export Expense Transactions to QuickBooks Desktop (Backlog – 1 vote) Structured transaction export with receipts to QuickBooks Desktop, reducing manual re-entry and improving reconciliation accuracy.
R16. Export Expense Transactions to Foundation (Building Now – 1 vote) Export expense transactions tied to projects and cost codes directly into Foundation accounting software with supporting receipts attached.
R17. Card Limit Warnings / Notifications Before Limit Reached (In Discovery – 1 vote) Alert admins when a card approaches its spending limit (e.g., 90% threshold) before transactions are declined. Configurable thresholds and recipient lists.
R18. Decline Reason Visibility (In Discovery – 1 vote) Show the exact reason a card transaction was declined (low balance, merchant restriction, spending limit, etc.) directly in the admin interface.
R19. Notifications When Transactions Are Declined (Backlog – 1 vote) Automatically notify designated admins with decline reason, merchant, and amount so issues can be resolved quickly.
R20. Minimum Balance Auto-Top-Up (Backlog – 1 vote) Automatically pull funds into the business checking account when balance drops below a set threshold. Set-and-forget to prevent declined transactions.
R21. Scheduled Funding (Backlog – 1 vote) Automatically fund the business checking account on a weekly/biweekly/monthly schedule with a fixed amount or top-up to a target balance.
R22. Smart Funding Based on Spending Patterns (Backlog – 1 vote) Monitor recent spending history and proactively add funds before the balance runs low — predictive rather than threshold-only.
R23. Manual Fund Pull from Linked Bank Account (Building Now – 2 votes) Initiate one-time fund transfers from a linked external bank account without leaving the platform (via Plaid integration).
R24. Pull Funds (Outgoing Transfers) from Business Checking (Backlog – 1 vote) Move money out of the business checking account to an external bank account directly within the app, without logging into an external banking portal.
| # | Feature Idea | Source | Votes |
|---|---|---|---|
| 1 | Dark Mode (web + mobile) | Feedback | 17 |
| 2 | PTO Tracking (Used vs. Available) | Feedback | 16 |
| 3 | Easier Timecard Editing | Feedback | 15 |
| 4 | Time Entry Simplification (date defaults) | Feedback | 14 |
| 5 | Scheduled Email Reports | Feedback | 14 |
| 6 | Time Off Accruals | Feedback | 11 |
| 7 | PTO Balance Visibility for Employees | Feedback | 9 |
| 8 | Per Diem Selection at Clock-In | Feedback | 9 |
| 9 | GPS Direction Arrows on Map | Feedback | 9 |
| 10 | Overtime Pre-Approval Workflow | Feedback | 8 |
| 11 | Export Reports by Group/Team | Feedback | 8 |
| 12 | Pay Rates in Time Reports | Feedback | 8 |
| 13 | Google Maps as Default Navigation | Feedback | 8 |
| 14 | Custom Auto-Logout Timer | Feedback | 8 |
| 15 | Configurable Multi-Admin Time-Off Notifications | Feedback | 12 |
| 16 | Show Battery Level at Clock-In | Feedback | 12 |
| 17 | Multi-Level Timecard Approval Workflow | Feedback | 6 |
| 18 | 1-Click Professional PDF Generator | Roadmap | 7 |
| 19 | Work Order Management | Roadmap | 7 |
| 20 | AI Timecard Review Assistant | Roadmap | 6 |
| 21 | Automatic Timecard Data in Forms | Roadmap | 6 |
| 22 | GPS Breadcrumbs Within Geofence | Feedback | 6 |
| 23 | Track Instances of Tardiness | Feedback | 6 |
| 24 | Employee Certifications & Training Tracking | Feedback | 6 |
| 25 | Tracking Actuals vs. Budgets | Roadmap | 5 |
| 26 | Invoicing & Payments | Roadmap | 5 |
| 27 | Cost Code Group Restrictions | Roadmap | 5 |
| 28 | Scheduled Form Triggers | Roadmap | 5 |
| 29 | Bulk User Deactivation | Feedback | 5 |
| 30 | Employee Number on Profiles & Reports | Feedback | 5 |
Sources: workyard.canny.io/feedback (171 posts) + workyard.canny.io/roadmap | Compiled for VEA Timeclock SaaS product planning | Date: Feb 2026